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Meetings and Events Coordinator
Sunnyvale, CA
Job Description
What this job involves -
We are seeking a highly organized and detail-oriented Meetings and Events Coordinator to join our commercial real estate company and work on-site at one of our prestigious client locations. Your exceptional organizational skills, creative thinking, and interpersonal abilities will contribute to the overall success of the events and enhance our client's experience.
Your day to day:
Collaborate with clients to understand their event objectives, requirements, and target audience
Coordinate event logistics, such as registration, attendee tracking, and on-site support
Prepare event materials, including presentations, agendas, name badges, and promotional items
Liaise with external stakeholders, including venues, vendors, speakers, and entertainment to ensure seamless event execution
Collaborate with marketing teams to develop event collateral, invitations, and promotional materials
Conduct post-event evaluations to assess success and identify areas for improvement
Stay updated on industry trends, best practices, and emerging technologies in event planning and management
May be asked to provide additional support to our Experience Team (lobby support)as needed.
Sound like you? To apply you need:
2+ years of experience in assisting in administrative duties preferably in the commercial real estate or related industry
Proven ability to multitask and manage multiple events simultaneously, meeting tight deadlines
Strong attention to detail and organizational skills, with the ability to maintain accuracy under pressure
Excellent communication and interpersonal skills for effective interaction with clients, vendors, and stakeholders
Expertise in budget management and financial reporting
Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to work independently as well as collaborate within a team environment
Experience and technical skills Preferred (but not required)
Bachelor's degree in Event Management, Communications, Hospitality Management, Marketing, or a related field
Experience working with high-profile corporate clients
Familiarity with sustainable event planning practices
Knowledge of audiovisual equipment and technical requirements for events
Familiarity with virtual and hybrid event strategies and platforms
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
We are seeking a highly organized and detail-oriented Meetings and Events Coordinator to join our commercial real estate company and work on-site at one of our prestigious client locations. Your exceptional organizational skills, creative thinking, and interpersonal abilities will contribute to the overall success of the events and enhance our client's experience.
Your day to day:
Collaborate with clients to understand their event objectives, requirements, and target audience
Coordinate event logistics, such as registration, attendee tracking, and on-site support
Prepare event materials, including presentations, agendas, name badges, and promotional items
Liaise with external stakeholders, including venues, vendors, speakers, and entertainment to ensure seamless event execution
Collaborate with marketing teams to develop event collateral, invitations, and promotional materials
Conduct post-event evaluations to assess success and identify areas for improvement
Stay updated on industry trends, best practices, and emerging technologies in event planning and management
May be asked to provide additional support to our Experience Team (lobby support)as needed.
Sound like you? To apply you need:
2+ years of experience in assisting in administrative duties preferably in the commercial real estate or related industry
Proven ability to multitask and manage multiple events simultaneously, meeting tight deadlines
Strong attention to detail and organizational skills, with the ability to maintain accuracy under pressure
Excellent communication and interpersonal skills for effective interaction with clients, vendors, and stakeholders
Expertise in budget management and financial reporting
Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to work independently as well as collaborate within a team environment
Experience and technical skills Preferred (but not required)
Bachelor's degree in Event Management, Communications, Hospitality Management, Marketing, or a related field
Experience working with high-profile corporate clients
Familiarity with sustainable event planning practices
Knowledge of audiovisual equipment and technical requirements for events
Familiarity with virtual and hybrid event strategies and platforms
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
2+ years
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