Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

Assist faculty members and other University research staff in the preparation, submission, and maintenance of research proposals to sponsoring agencies and organizations of new and existing research grants.

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Job Details:

Provide preaward budget development and post-award budget oversight for research faculty. Will monitor administrative and budget related compliance issues.

• Engage with university departments and offices as appropriate to include interfacing with representatives from the Office of Sponsored Projects, Human Resource Service Center, Vice-President for Business Affairs, and Vice President for Research to manage complex both pre- and post-award issues.

• Monitor account balances to ensure that account is in good standing. Promptly address deficits by performing budget transfers or costing allocation updates as needed. Provide recommendations to faculty to ensure that funds are being allocated timely in accordance with sponsor's guidelines.

• Prepare budget projections and distribute financial reports to Principal Investigators on a monthly basis. Providing assistance/training interpreting Statement of Accounts.

• Oversee faculty requests for leave process to ensure that research buyout and funding commitments are appropriately applied and managed at the department level.

• Assist researchers with technical and financial reporting requirements to aid in the submission of the sponsor's annual review process.

• Assist faculty with initiating subawards agreements in UT Research Management System.

• Utilize internal and/or external systems associated with management of fiscal accounts to include *DEFINE, Cognos, Workday as well as electronic proposal and subcontract submissions (i.e., Research Management System (RMS), eRA Commons, FastLane, ORCID, NIH Commons, Cayuse, SciENcv, etc.). May provide technical assistance to faculty to address troubleshooting access issues with systems as needed.

• Oversee HR related processes to support the full employment lifecycle of employees, contingent workers and affiliated workers funded by sponsored awards. For student employees, monitors eligibility for work, responds to questions related to tuition/benefits concerning insurance, tuition waiver or exemptions processes. Coordinates the approval of tuition reduction benefits for graduate students in Financial Resources Management Services (FRMS).

• Participate in internal professional development to remain current with UT, local, state and federal guidelines, and regulations.

• Other duties as assigned.

Bachelor's degree in business or public administration, social sciences, or a technical/scientific field. Three-years experience in governmental or commercial accounts, or similar experience in customer service or quality management. Extensive experience in computer spreadsheet and word processing applications (MS Office Suite and Adobe Acrobat Pro). Ability to exercise sound decision making and problem-solving skills. Ability to maintain accuracy and pay close attention to details. Ability to self-organize to complete routine, recurring tasks with flexibility to respond to urgent, unexpected requests. Service mentality focused on meeting the needs of the internal and external stakeholders.

Relevant education and experience may be substituted as appropriate.

More than three years of the above experience. Experience using Workday, PointPlus & Research Management System. Excellent oral and written communication skills. Demonstrated ability to take initiative and work both independently and as a team member without day-to-day supervision. Ability to work under pressure, while maintaining a high level of accuracy and attention to detail. Knowledge of federal guidelines pertaining to institutions of higher education. Ability to review and interpret the terms and conditions of research grants and contracts.

$65,000+ (negotiable, based on relevant experience)

• Typical Office Conditions
• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Onsite work is an expectation for this position. Flexible work arrangements (e.g., flexible schedule, compressed work week, telecommuting 1-2/days per week) can be negotiated after the probationary period.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.